Library Board of Trustees Meeting

Oct 9 2012 7:00 pm

 

 

Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
Oct. 9, 2012
Trustees Present:
J. Stockwell, K. Hughes, M. Diedrich, K. Kucik, E. Munson. Trustees Absent: M.J. Farrell, R. Barnes. Also Present: Dir. M Zawacki.
Call to Order
The meeting was called to order by Pres. E. Munson at 7:05 pm.
Approval of Minutes
Motion was made by K. Hughes, seconded by J. Stockwell, to approve the minutes of the Sept. meeting presented. Ayes: K. Hughes, J. Stockwell, M. Diedrich, K. Kucik, E. Munson. Motion passed.
Trustee R. Barnes arrived at 7:08 pm.
Approval of Bills
Motion was made by J. Stockwell, seconded by M. Diedrich, to approve payment of the bills in the amount of $67,904.35. Ayes: M.Diedrich, R. Barnes, J. Stockwell, K. Hughes, K. Kucik, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report, noting the library’s good fiscal position at this point of the year.
Committee Reports
There were no committee reports.
Correspondence
Trustees reviewed a notice regarding the requirements of the library and library system for implementing parts of the Affordable Healthcare Act.
Trustees reviewed a notice regarding the FY2014 tax projection.
Unfinished Business
There was no unfinished business.
New Business
Motion was made by K. Hughes, seconded by J. Stockwell, to approve Annual Report for FY 2011-2012.
The typographical error regarding the spelling of Pres. Munson’s first name was corrected. Ayes: J. Stockwell, M. Diedrich, R. Barnes, K. Hughes, K. Kucik, E. Munson. Motion passed.
Motion was made by J. Stockwell, seconded by K. Kucik, to approve the Per Capita Grant application for FY2013. Ayes: J. Stockwell, M. Diedrisch, R. Barnes, K. Hughes, K. Kucik, E. Munson. Motion passed.
The following people volunteered to help with the anniversary celebration on Sat. Nov. 10, 2012:
K. Kucik and J. Stockwell :12:15-3:00pm.
Motion was made by J. Stockwell, seconded by K. Hughes, to approve quote from Brooks Mowing and Plowing for this season’s snow plowing. The cost will remain at $189.00 per plow. Ayes: J. Stockwell, K. Hughes, R. Barnes, M.Diedrich, K. Kucik , E. Munson. Motion passed.
Director’s Report
Trustees reviewed the director’s monthly report.
Public Input
There was no public input.
Board Input
There was no board input.
Adjournment
Motion was made by K. Kucik, seconded by J. Stockwell, to adjourn the meeting. Ayes: J. Stockwell, M. Diedrich, R. Barnes, K. Hughes, K. Kucik, E. Munson. Motion Passed. Meeting was adjourned by Pres. E. Munson at 7:36 pm.
 
 
 
                                                Respectfully submitted,
 
                                                Kathleen Kucik, Secretary
 
DIRECTOR’S REPORT
October 2012
 
  1. Trustee Petitions:
The legal filing dates at this point for trustee petitions remains December 17-24. Because libraries (and other governmental agencies) are closed on December 24, there was much discussion on this topic on library listservs and at the recent McHenry County Library Directors meeting. Since Katherine Schultz, McHenry County Clerk, told one director that all the law says is that you need to accept election petitions until 5 pm on Dec. 24, some libraries have decided to have minimal late afternoon hours on that day, and only for accepting petitions. In order to meet this legal obligation, I will be here from 3-5 pm on Dec. 24 only for the purpose of accepting any possible petitions. These special hours for Dec. 24 will be stated on all our holiday hour postings.  
 
  1. Update on JHS Transitions Student:
We started the school year with one female student from the Transitions program getting trained to do cleaning here twice a week (in addition to Coverall’s twice a week cleanings). The trainer could tell that she was not going to be fast enough, so we got a different female student. While she seemed to be working out OK, there were issues with JHS regarding being able to provide adult supervision during holidays and the summer, in addition to transportation issues. One of the adults working in the JHS Transitions program and responsible for placement, also does a similar job for McHenry High School. They have no problem providing transportation and supervision at all times, so our next student trainee will be a male from McHenry HS. As has been the case, once they have been here for a couple of weeks and appear to be working out OK, they will be added to our payroll.
 
  1. Mystery Reader:
I’ve been asked to be Bush School’s first Mystery Reader of the year. I’ll be reading a library/book related picture book(s) to five different 3rd grade classes on Oct. 5.
 
  1. Staff Kudos:
Melanie recently received a very nice thank you card from patron Jill Bales in appreciation for the help Melanie provided. The handwritten portion of the card says “People like you are far and few between. Your kindness does not go unnoticed”. Congratulations to Melanie for the great customer service! And what a wonderful treat to have a patron take the time to compliment staff. A big huge thank you goes out to the entire staff, who all go out of their way to provide such fabulous service to our patrons.
 
 
September 2012 statistics:
TOTAL CIRCULATION:  8,113                                AVG. DAILY CIRCULATION:  300
VOLUMES ADDED:  260                                         VOLUMES WITHDRAWN: 225
TOTAL VOLUMES: 60,226                                     TOTAL PATRONS REGISTERED: 11,140
ILL BORROWING STATISTICS:      231                  ILL LENDING STATISTICS:  328                
                                                                                   
Respectfully submitted,
 
 
 
Maria Zawacki
Library Director