LIBRARY BOARD OF TRUSTEES MONTHLY MEETING

Aug 15 2017 7:00 pm

Minutes of the Board of Trustees

 

Johnsburg Public Library

 

August 15, 2017

 

 

Public Hearing on Tentative Budget & Appropriation Ordinance

 

Call to Order

Public Hearing on Tentative Budget & Appropriation Ordinance was called to order at 6:30 P.M. Trustees present: L. Dohrn, K. Gustafson, B. Harmel and S. Reitz. Absent:  M. Diedrich and J. Stockwell.

 

Adjournment

As there were no others from the public present, public hearing was adjourned at 7:00 P.M.

 

                             Minutes of the Board of Trustees

 

Johnsburg Public Library

 

August 15, 2017

 

 

Call to Order

Meeting was called to order by Vice President J. Stockwell at 7:25 P.M. Trustees present:  L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.  Trustee absent:  M. Diedrich.  Director B. Ryan was present.

 

Approval of Minutes

Motion was made by B. Harmel and seconded by L. Dohrn to approve the minutes of the July 11, 2017 meeting.  Ayes: L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.  Motion passed.

 

Approval of Bills

Motion was made by K. Gustafson and seconded by S. Reitz to approve the payment of bills in the amount of $47,957.96. Ayes:  L. Dohrn, K. Gustafson, B. Harmel, S. Reitz, and J. Stockwell. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2017-2018 July 31, 2017 financial reports.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the Johnsburg Library Homeschool Resource Center Open House Feedback Results from June 24, 2017. Total attendance estimated 100 adults and about 20 children.

 

Unfinished Business

None

 

New Business

Motion was made by B. Harmel and seconded by K. Gustafson to approve Ordinance No 2017-8-1 (Budget & Appropriation Ordinance for FY2018) in the amount of $966,500.00. Ayes:  L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell. Motion passed.

 

Motion was made by S. Reitz and seconded by L. Dohrn to approve Certified Estimate of Revenues by Source for FY2018. Ayes:  L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell. Motion passed.

 

Motion was made by S. Reitz and seconded by B. Harmel to approve Resolution to Determine Estimate of Funds Needed for 2017-2018 Fiscal Year in the amount of $631,000.00.  Ayes:  L Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.  Motion passed. 

 

Trustees certified and approved the FY2016-2017 Secretary’s Audit of Minutes.

 

Motion was made by L. Dohrn and seconded by S. Reitz to approve Statement of Receipts & Disbursements for FY2017.  Ayes:  L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.  Motion passed.

 

Motion was made by B. Harmel and seconded by K. Gustafson to approve and certify FY2016 Annual Report (IPLAR).  Ayes: L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.  Motion passed.

 

Director’s Report

          Amended 8-14-2017

1. LIMRiCC

The library’s charge to continue former Director Maria Zawacki’s insurance is $760.09 per month. IMRF is reimbursing the library $754.00 per month, or a difference of $6.09 for an administrative fee. Trustees agreed that the library absorb the fee difference.

2. Summer Reading Program

The children’s SRP ended on July 31 which was earlier this year    so the library could hold the End of Summer Carnival. Nearly 400 people attended the “indoor” event.  The YA and Adult SRP will conclude at the end of the month.

3. Conversion to PrairieCat

    Staff have been busy checking and adding titles to Sierra and 

weeding out materials considered out of date. All staff will have

taken the online training for Sierra to be up to speed when the conversion occurs in December. Director B. Ryan will meet with PrairieCat’s Member Services Supervisor on August 28th to be up to speed and answer any questions.

4. Phyllis Shearer Resignation

An email from trustee P. Shearer was received with an attached letter dated August 14, 2017 saying that she was resigning from the Board due to health issues.

Public Input

None

 

Board Input

None

 

Adjournment

Motion was made by B. Harmel and seconded by L. Dohrn to adjourn.  Ayes: L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell. The meeting was adjourned by Vice President J. Stockwell at 8:15 P.M.

 

                                                                   Respectfully submitted,

 

 

 

 

                                                                   Karen Gustafson, secretary