LIBRARY BOARD OF TRUSTEES MEETING

Jun 12 2018 7:00 pm

Minutes of the Board of Trustees

 

Johnsburg Public Library

 

         June 12, 2018

 

 

Call to Order

Meeting was called to order by President M. Diedrich at 7:00 p.m. Trustees present: M. Diedrich, L. Dohrn, K. Gustafson and D. Liston. Director B. Ryan was present.

Absent: K. Liston, S. Reitz and J. Stockwell.

 

Approval of Minutes

Motion was made by D. Liston and seconded by M. Diedrich to approve the minutes of the May 8, 2018 meeting.

Ayes:  M. Diedrich, K. Gustafson and D. Liston.

Abstain: L. Dohrn.

Motion passed.

 

Approval of Bills

Motion was made by D. Liston and seconded by L. Dohrn to approve the payment of bills in the amount of $53,206.51.

Ayes: M. Diedrich, L. Dohrn, K. Gustafson, and D. Liston.

Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2017-2018 May 31, 2018 financial report.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the letter and donation from Lakes Region Conference for the 2017-2018 use of the library’s conference room.

 

Trustees reviewed the letters from Senator Pamela Althoff dated May 9 and May 22 regarding receipt of two grants:  one grant from the State Librarian and the Live and Learn Construction Grant from the Secretary of State.

 

 

Unfinished Business

None

 

 

New Business

Motion was made by D. Liston and seconded by L. Dohrn to approve Ordinance No. 2018-6-1 (Ordinance Adopting Prevailing Wage Rates).

Ayes:  M. Diedrich, K. Gustafson and D. Liston.

Nays: L. Dohrn.

Motion passed.

 

Trustees discussed how to vote for or against an issue when either one trustee or the entire board opposes the said issue. Trustee D. Liston texted former State Representative J. Franks who replied that the board member should vote aye doing so under protest to follow the state law that the board member believes should be changed.

 

Motion was made by L. Dohrn and seconded by D. Liston to approve Ordinance No. 2018-6-2 (Ordinance Authorizing Public Library Non-Resident Cards for FY2019).

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson and D. Liston.

Motion passed.

 

Motion was made by D. Liston and seconded by L. Dohrn to approve the Tentative Working Budget FY2019.

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson and D. Liston

Motion passed.

 

Motion was made by L. Dohrn and seconded by D. Liston to approve Schedule of Meeting Dates for FY2019 (2018-July 10, August 21(3rdTuesday), September 11, October 9, November 13, December 11 (2019-January 8, February 12, March 12, April 9, May 14 and June 18 (3rd Tuesday).

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson and D. Liston

Motion carried.

 

Trustees discussed quote for LED lights and how to proceed. Trustees agree that LED lights should be purchased, but will be checking for savings on lights and installation cost.

 

Trustees reviewed the IMRF General Memorandum #677 regarding Voluntary Payments To Reduce the Unfunded Actuarial Accrued Liability.  Eder Casella commented that the big estimate is not an exact figure by any means and can get the amount down to zero one year and then the amount can shoot up the next year.  There is no danger skipping it one year and then picking it up the next.

 

Director’s Report      

1.  

Summer Reading Program:                       

Reading Takes You Everywhere kicked off on June 1 and many patrons picked up reading logs. This year the kids’ grand prize is a 1 year family membership to Dolphin Swim Club in Crystal Lake. The membership is worth $700 and was donated by the swim club.

2.  

Staff Changes:

In May the library’s two cleaners from the high school aged out of the program and left the library’s employ. Alexander and Lexie have started and seem to be working out very well.  Also, Kari Willems was hired for a full-time teaching position so she will be leaving in August and will be missed. The library wishes her the best in her future position.

 

Public Input

None

 

Board Input

None

 

Adjournment

Motion was made by D. Liston and seconded by L. Dohrn to adjourn.

Ayes: M. Diedrich, L. Dohrn, K. Gustafson, and D. Liston.

Motion passed.

Meeting was adjourned by President M. Diedrich at 7:45 p.m.

 

 

                                                                   Respectfully submitted,

 

 

 

                                                                   Karen Gustafson, secretary