LIBRARY BOARD OF TRUSTEES MEETING

Dec 12 2017 7:00 pm

Meeting is open to the public and held in the meeting room.

Minutes of the Board of Trustees

 

Johnsburg Public Library

 

         December 12, 2017

 

 

Call to Order

Meeting was called to order by President M. Diedrich at 7:10 P.M. Trustees present: M. Diedrich, L. Dohrn, K. Gustafson, S. Reitz and J. Stockwell.  Trustees absent:  B. Harmel and D. Liston.  Director B. Ryan was present.

 

Approval of Minutes

Motion was made by S. Reitz and seconded by L. Dohrn to approve the minutes of the November 14, 2017 meeting.

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson and S. Reitz. 

Abstain:  J. Stockwell

Motion passed.

 

Approval of Bills

Motion was made by J. Stockwell and seconded by S. Reitz to approve the payment of bills in the amount of $47,907.43.

Ayes: M. Diedrich, L. Dohrn, K. Gustafson, S. Reitz and J. Stockwell.

Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2017-2018 November 30, 2017 financial report.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the IMRF Final Rate Notice for 2018—8.96%.

 

Unfinished Business

None

 

 

New Business

Motion was made by J. Stockwell and seconded by L. Dohrn to approve Ordinance 2017-12-1 (Ordinance Adopting Policy Prohibiting Harassment, Discrimination, and Retaliation.

Ayes: M. Diedrich, L. Dohrn, K. Gustafson S. Reitz and J. Stockwell.

Motion passed.

 

Motion was made by J. Stockwell and seconded by S. Reitz to approve FY2018 Per Capita Grant application.

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson, S. Reitz and J. Stockwell.

Motion passed.

 

Motion was made by L. Dohrn and seconded by S. Reitz to approve FY2017 Audit Draft.

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson, S. Reitz and J. Stockwell.

Motion passed.

 

Motion was made by J. Stockwell and seconded by S. Reitz to approve trial membership with Management Association.  

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson, S. Reitz and J. Stockwell.

Motion passed.

 

Director’s Report      

1.  

Official Migration from Follett to Sierra:

Our  “go live” date was December 1, 2017.  We completed training on November 17 and were given permission by RAILS to do a “soft launch.” Patron response has been mixed, but we are addressing any concerns and letting people know that they will still be getting personal attention and the same level of customer service that they are accustomed to from us.  One unresolved issue is the fact that under PrairieCat’s rules we are not allowed to place holds for reciprocal borrowers (25% of our patrons are reciprocal borrowers) and are also concerned how it will affect our Home School patrons.

 

2. Police Presence at the Library:

Based on the safety training and checklists required for the Illinois Per Capita Grant, along with an uncomfortable encounter with a patron last week Director B. Ryan has requested that the Police Department occasionally stop by or cruise the parking lot. Staff reported that on Monday, December 4 the police were in the lot while they exited the building. Hopefully, a low-level of police presence will deter any future problems as well as make the staff feel secure.

 

Public Input

None

 

Board Input

None

 

Adjournment

Motion was made by J. Stockwell and seconded by S. Reitz to adjourn.

Ayes: M. Diedrich, L. Dohrn, K. Gustafson, S Reitz and J. Stockwell.

Motion passed.

Meeting was adjourned by President M. Diedrich at 8:15 P.M.

 

 

                                                                   Respectfully submitted,

 

 

 

                                                                   Karen Gustafson, secretary