Library Board of Trustees Meeting

May 11 2010 7:00 pm


Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
May 11, 2010
Trustees Present: R. Barnes, J. Stockwell, K. Hughes, M.J. Farrell, K. Kucik
Trustees Absent: E. Robel, E. Munson
Also Present: Dir. M. Zawacki
Call to Order
Meeting was called to order by V.-P. M. J. Farrell, in the absence of Pres. E. Munson, at 7:02 pm.
Approval of Minutes
Motion was made by K. Hughes, seconded by R. Barnes, to approve the minutes of the April meeting as presented. Ayes: K. Hughes, M.J. Farrell, R. Barnes, K. Kucik. Abstention: J. Stockwell. Motion passed.
Approval of Bills
Motion was made by J. Stockwell, seconded by K. Kucik, to approve payment of the bills in the amount of $51,579.16. Ayes: K. Hughes, M.J. Farrell, J. Stockwell, R. Barnes, K. Kucik. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s report, noting the income from the Paper Retriever and also the good financial position as we approach the end of the fiscal year.
Committee Reports
There were no committee reports.
Trustees reviewed a notice of increase in the rate of IMRF contribution for FY 2011.
Trustees reviewed the annual roof inspection report and noted the routine maintenance completed as per the contract.
Unfinished Business
There was no unfinished business.
New Business
Motion was made by R. Barnes, seconded by K. Hughes, to approve the tentative Working Budget for FY 2011. Ayes: R. Barnes, J. Stockwell, M.J. Farrell, K. Hughes, K. Kucik. Motion passed.
Motion was made by K. Kucik, seconded by J. Stockwell, to approve FY 2011 Employee Contribution cost for health insurance. The increase is to be borne by the employee. Ayes: M.J. Farrell, J. Stockwell, K. Hughes, R. Barnes, K. Kucik. Motion passed.
Motion was made by K. Hughes, seconded by J. Stockwell, to maintain the non-resident fee at $125.00 annually. Ayes: R. Barnes, J. Stockwell, K. Hughes, M.J. Farrell, K. Kucik. Motion passed.
Director’s Report
Trustees reviewed the director’s report and noted the impact of having both the Fox Lake and McHenry Public Libraries closed in the past month.
Public Input
There was no public input.
Board Input
Trustee K. Kucik asked Director Zawacki to talk about the rise in usage of electronic books and
asked if the library’s holdings were downloadable to commercial electronic readers. Director Zawacki was also asked to comment about the stress on the state’s regional library systems and if a future collapse were possible. She indicated that lack of funding was an enormous stress on the systems and endangered the continuance of the interlibrary loan system.
Motion was made by J. Stockwell, seconded by K. Hughes, to adjourn. Ayes: R. Barnes, K. Hughes, M.J. Farrell, J. Stockwell, K. Kucik. Motion carried. The meeting was adjourned by V.-P. M.J. Farrell at 7:25pm.
                                                Respectfully submitted;
                                                Kathleen Kucik, secretary


May 2010
  1. Report on use by Reciprocal Borrowers:
During the month of April, both the McHenry and Fox Lake libraries were closed. I thought our circulation would be huge for April, but it really wasn’t. April’s circulation was 10,690 and March’s was 11,751. (Circulations for April 2009 totaled 10,507). You can see from the circulations that usage by reciprocal borrowers greatly increased as expected from March to April, while it declined for Johnsburg patrons. Here are the statistics:
                                                      Circulations for March 2010                 for April 2010
ILL Checkouts to libraries    454                                                      325 (-28%)
Johnsburg Patrons                          9,506                                                   7,668 (-19%)
Reciprocal Borrowers                     1,995                                                   2,697   (+35%)
We registered 160 new patrons in April, a good percentage of that being reciprocal borrowers. It varies each month on how many new patrons are registered, anywhere from 60-180 (when we register new kindergarteners). Currently, of the 10,581 patrons we have registered, here is the breakdown:
      ILL Library cards:          169
      Johnsburg patrons:       8,335
      Reciprocal borrowers: 2,077
It’s been an “interesting” month dealing with the McHenry and Fox Lake patrons. We have found many of the McHenry patrons to be less than pleasant. A number of them came in to use our library for the first time and have gotten upset because we wouldn’t let them check out -  because they didn’t bring their library card! They couldn’t understand why they just couldn’t give us their name. We’re willing to help them in any way we can, but they really have to come in with a library card. We had one Fox Lake patron who came in regularly with his laptop. He frequently asked for the bathroom key and then one day a patron reported that she saw him urinating outside against the building. (I guess he got tired of asking us for the key.) Needless to say, that resulted in a call to the police and a charge of disorderly conduct. The patron continued to come in until the new Fox Lake Library opened.
Kudos to all the staff for helping all these other patrons while still dealing with the Johnsburg regulars. I frequently hear comments about how helpful and friendly our staff is and everyone should be congratulated on the great customer service they all provide. I even had one person call me when she got home specifically just to tell me how helpful Melanie had been to her. Staff frequently has to deal with a lot of nasty people out front, and it’s nice to hear the good stuff sometimes. 
  1. Food for Fines report:
There were 97 patrons who took advantage of our April “Food for Fines” promotion. A total of $1,373 in fines was forgiven in exchange for the food pantry donations, for an average of $14.15 per patron.     
The largest fine forgiven was $127. As for accounts that have been submitted to the collection agency,
only two were cleared as a result of the “Food for Fines”. We sent information on “Food for Fines” to 48
patrons who have been turned over within the last year to the collection agency for long overdue items.  There currently are 121 active collection agency accounts (meaning accounts with items not returned or paid for). A total of 956 accounts have been submitted to the collection agency since we started using them in 2000.
  1. JCPenney Spring Cleaning:
JCPenny employees went out in the community in April to perform community service. We had a group of 3 employees and some of their children come to the library on Sun., April 25 to wash all the windows inside and out, as well as dust shelves.
  1. Target Grant Submitted:
I submitted a $1,700 grant to Target for a project titled “All Aboard for Reading”. If funded, the library will offer a train-themed week-long reading program during National Library Week in April 2011. Paulette will do train-themed story hours and everyone in attendance will receive in a book bag a book on trains and a Thomas train book and read-along CD. All children who check out books during the week will be entered in a raffle for a Thomas the Tank Discovery Pack from Demco filled with Thomas books and literacy games and activities. The week will culminate in a Northern Illinois LEGO Train Club display in the library meeting room. We will find out about the grant by August 31.
  1. Summer Reading Program promoted at Bush School
Each year for the last couple of years, while the Bush Learning Center is closed for inventory at the end of May, Paulette, Elyssa and I take our show on the road. We go to each classroom during their usual learning center time to read some books, do some related activities, and promote the Summer Reading Program. I think the only thing we dread each year is the heat. If it’s hot outside, it’s boiling inside that school.
  1. Display Case Showcasing Library History:
Cindy created an excellent display on the history of the library, which is currently in the display case. Be sure to check it out. We’ll put up the display each year during National Library Week.
April 2010 statistics:
TOTAL CIRCULATION:  10,690                              AVG. DAILY CIRCULATION:  369
VOLUMES ADDED: 301                                         VOLUMES WITHDRAWN: 159
TOTAL VOLUMES: 59,533                                     TOTAL PATRONS REGISTERED: 10,581
ILL BORROWING STATISTICS: 290                       ILL LENDING STATISTICS: 352                
Respectfully submitted,
Maria Zawacki, Library Director