Library Board of Trustees Meeting

Apr 16 2013 7:00 pm

Minutes of the Meeting

Of the Board of Trustees

Johnsburg Public Library

April 16, 2013

Trustees Present: K. Hughes, M. Diedrich, M.J. Farrell, K. Kucik, E. Munson.  Trustees Absent: R. Barnes, J. Stockwell.  Also Present: Dir. M. Zawacki


Call to Order

Meeting was called to order by Pres. E. Munson at 7:04pm.

Approval of Minutes

Motion was made by M.J. Farrell, seconded by K. Hughes, to approve the minutes of the March meeting as presented. Ayes: M.J. Farrell, M. Diedrich, K. Hughes, K. Kucik, E. Munson.  Motion passed.

Approval of Bills

Motion was made by M.J. Farrell, seconded by M. Diedrich, to approve payment of the bills in the amount of $47,900.13.  Ayes: M. Diedrich, M.J. Farrell, K. Hughes, K. Kucik, E. Munson.  Motion passed.

Treasurer’s Financial Report

Trustees reviewed the treasurer’s financial report and noted that the library is in great fiscal shape entering the last quarter.

Committee Reports

There were no committee reports.


Trustees reviewed preliminary IMRF rate notice for 2014.

Trustees viewed with gratitude notice of the Per Capita Grant award and the “Back to Books” award.

Trustees reviewed notice of program to be offered in county on Local Government Transparency and Ethics.  Program is scheduled for May 2, 2013 at McHenry County College.

Trustees reviewed notice of Tax Computation Report showing a rate increase of 3.75% for next fiscal year.

Trustee J. Stockwell arrived at 7:16pm.

Unfinished Business

There was no unfinished business.

New Business

Trustees discussed potential for a library garden.  Motion was made by M.J. Farrell, seconded by K. Kucik, to have teen group possibly coordinate with Village of Johnsburg Garden Club to work on the library’s front entrance or assist with the township garden plot. Ayes: M.J. Farrell, M. Diedrich K. Hughes, J. Stockwell, K. Kucik, E. Munson.  Motion passed.

Director’s Report

Trustees reviewed the monthly director’s report.

Public Input

There was no public input.

Board Input

There was no board input.


Motion was made by J. Stockwell, seconded by M.J. Farrell, to adjourn the meeting. Ayes: M.J. Farrell, K. Hughes, M. Diedrich, J. Stockwell, K. Kucik, E. Munson. Motion passed. Meeting was adjourned by Pres. E. Munson at 7:33pm.


                                                Respectfully submitted,

                                                Kathleen Kucik, Secretary


April 2013


  1. Blind Date with a Book” statistics:
There were a total of 107 entries received for our special February book display and contest. Since the books were wrapped and patrons didn’t know what book they were getting, we asked them to rate their selection on the entry form. All of the books on the display were staff favorites. There were 57 rated as “worthwhile”, 39 rated as “love at first sight”, and 11 rated as “total bores”. It was interesting to see the forms as they came in – nothing like getting a “total bore” rating on one of your favorite books! The winner, drawn at random, for the $50 Olive Garden gift card was Scott Dalebroux.
  1. School District event:
The school district had a “Parent & Child Wellness: Back-to-Basics” event on Saturday, April 6. The event consisted of various breakout sessions and a vendor area, so I booked a booth for the library. I displayed books related to the session topics, and brought the library’s laptop anticipating checkouts or library card registrations. The event was a wonderful idea and concept and there must have been at least 30 vendors there. But in the area where my booth was, there were literally a handful of non school district personnel who walked by during the course of the entire day. Vendor time was allotted for half hour before the sessions started (9:30-10:00) and 15 minutes after they all ended (1:45-2:00), meaning the vendors were there the entire day while all the attendees were in breakout sessions or lunch. The person in charge was very apologetic about the community turnout for the vendors, so we’ll see how this event is tweaked in the future if it becomes an annual event.
  1. Email issues:
We have had issues for the past few months with library emails not getting through to certain email domains (Comcast and Yahoo, among others). This is obviously a real problem, particularly for people who rely on our automated circulation reminders. I recently sent an email to Kurt, who has a email and he found it in his Junk folder! Our email is hosted by Versatile and the problems seem to have started around the holidays and has something to do with a change in their firewall set up. Our computer guy Mike has been working on this and has decided the best solution right now is to leave Versatile. He is working on having his company host our email.
  1. Village newsletter:
Those of you who receive the village newsletter may have noticed that ALL of the library events listed in the most recent issue had already taken place, as had many of the other community events. I was told back in January that the village was shooting for an early February mailing date. I received my newsletter on March 21, so all of the March activities I submitted were out of date. When I emailed the village regarding my concerns about this, I was told that they were also very disappointed with the timing of the delivery and that it did not get out in a timely manner. In the future, I will probably only submit programs that are at least two months out from the anticipated mailing date.
March 2013 statistics:
TOTAL CIRCULATION:  9,297                                AVG. DAILY CIRCULATION:  310
VOLUMES ADDED:  269                                         VOLUMES WITHDRAWN: 186
TOTAL VOLUMES: 61,226                                     TOTAL PATRONS REGISTERED: 10,829
Respectfully submitted,
Maria Zawacki
Library Director