Library Board of Trustees Meeting

Mar 13 2012 7:00 pm



Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
March 13, 2012
Trustees Present: M Diedrich, M.J. Farrell, R. Barnes, K. Hughes, J. Stockwell, K. Kucik, E. Munson. Also Present: Dir. M. Zawacki
Call to Order
The meeting was called to order by Pres. E. Munson at 7:04pm.
Approval of Minutes
Motion was made by M.J. Farrell, seconded by K. Hughes, to approve the minutes of the February meeting as presented. Ayes: M.J. Farrell, R. Barnes, K. Hughes, J. Stockwell, M. Diedrich, K. Kucik, E. Munson. Motion passed.
Approval of Bills
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve payment of the bills in the amount of $35,985.49. Ayes: J. Stockwell, K. Hughes, M. Diedrich, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report for the past month.
Committee Reports
There were no committee reports.
Trustees reviewed notice of FY2012 Per Capita grant indicating a $500.00 increase.
Trustees reviewed letter from architect Phil Liederbach which detailed costs of adding additional space to library building. Addition would require passage of a referendum which was deemed unlikely at present time.
Unfinished Business
Trustees reviewed salary survey and discussed possible scenarios for raising salaries including accomplishing increases in increments over more than one year. Available funding was discussed with regard to building maintenance and other issues. Discussion will continue at future meetings with a decision to be sought by May.
New Business
Motion was made by J. Stockwell, seconded by M.Diedrich, to approve lawn maintenance bid from Harms Landscaping in the amount of $3,746.64. Ayes: J. Stockwell, K. Hughes, M. Diedrich, R. Barnes, K. Kucik, M.J. Farrell, E. Munson. Motion passed.
Director’s Report
Trustees reviewed the director’s report for the past month.
Public Input
There was no public input.
Board Input
There was no board input.
Motion was made by K. Kucik, seconded by J. Stockwell, to adjourn the meeting. Ayes: J. Stockwell, M. Diedrich, M.J. Farrell, R. Barnes, K. Kucik, K. Hughes, E. Munson. Motion passed. Meeting was adjourned by Pres. E. Munson at 7:44pm.
                                                                                Respectfully submitted,
                                                                                Kathleen Kucik, secretary


March 2012
  1. Expo Booth schedule:
As a reminder, here’s the trustee schedule for covering the library’s booth at the Sat., March 17 expo at the high school.
      10:00-11:30 a.m.                     Madge and Maria
      11:30 a.m. – 1:00 p.m. Kathy K. and Mary Jo
      1:00-2:30 p.m.                         Kathy H. and Jim   (I will be covering the expo’s door prize booth.)
  1. New Adult Book Club:
Heather Lipman is our new adult shelver who is currently getting her Master’s in Library Science. She was willing to try and resurrect our adult book club, which has been on hiatus for a couple of years. The book club will be on the 4th Thursday evening of every month. Heather also attended a Chicago Tribune-sponsored program downtown on Feb. 12 called “How to Run a Successful Book Club”. Columnist Jenniffer Weigel and Literary Editor Elizabeth Taylor led a discussion on how to select great books, how to identify the key themes and discussion topics, and how to draw out the best from each book club selection.   There are currently 18 copies of this month’s book, “The Forgotten Garden” by Kate Morton, checked out. We’re thrilled with that response and hope that most of the people who have checked out the book come to the discussion. Thanks also to Julie for getting all those copies from interlibrary loan and to Melanie for getting them input into our catalog.
3.      Status of the Simple Scan/Fax machine for the public:
I received an email on Feb. 21 asking if we would be willing to be a live test site for this since they were almost done with testing the fax capability. I have since found out that there is in fact a fee to fax over the Internet with this machine. The purchase agreement that was signed states, “Maintenance and licensing after the first year would cost $900 per year. This includes all service calls, hardware replacement and updates to all software. When fax service becomes available it will be added at no additional cost except for the annual fax service license”. I assumed that was referring to the $900/year fee. When I asked what this fax usage fee is, I was told it would come to “about 11¢ per page” with a maximum of 2,000 pages per year. He could not give me a definite figure for this Internet usage fee and I said I could not commit to having the machine installed without having this in writing. I have not heard back from him since. The original purchase agreement was signed on 6-8-11 and the terms and conditions said the price quotation ($5,245) is good for 60 days from the date of the letter. So at this point we’ll wait and see if he gets back to me with a definite cost.
4. Roof Repair:
When we found out that our shingles were defective, the roofing inspection company gave us a quote of $6,705 to remove and replace the 130-150 shingles that are currently damaged and broken. Now that spring is around the corner, I asked Kurt to get some bids to see what a whole new roof would cost. Since all the bids came in over $20,000 (closer to $30,000) we really need to do an official bid process. I checked with the lawyer on how to handle this. When we do next fiscal year’s budget we can discuss this and put it into the appropriate line item.
February 2012 statistics:
TOTAL CIRCULATION:  9,547                                AVG. DAILY CIRCULATION:  329
VOLUMES ADDED:  303                                         VOLUMES WITHDRAWN: 369
TOTAL VOLUMES: 59,750                                     TOTAL PATRONS REGISTERED: 10,750
ILL BORROWING STATISTICS: 267                       ILL LENDING STATISTICS: 245                 
Respectfully submitted,
Maria Zawacki
Library Director