Library Board of Trustees Meeting

Jul 12 2011 7:00 pm

 

Minutes of the Meeting
Of the
Johnsburg Public Library
Board of Trustees
July 12, 2011
Trustees Present: R. Barnes, K. Hughes, M.J. Farrell, J. Stockwell, K. Kucik, E. Munson
Trustee Absent: E. Robel
Also Present: Dir. M. Zawacki
 
Call to Order
The meeting was called to order by Pres. E. Munson at 7:02 pm.
Approval of Minutes
Motion was made by M.J. Farrell, seconded by K. Hughes, to approve the minutes of the June meeting as presented. Ayes: K. Hughes, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Abstention: J. Stockwell. Motion passed.
Approval of Bills
Motion was made by M.J. Farrell, seconded by K. Kucik, to approve payment of the bills in the amount of $52,760.95 from the General fund and $7400.00 from the Building fund. Ayes: M.J. Farrell, K. Hughes, R. Barnes, J. Stockwell, K. Kucik, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report and noted that we ended the fiscal year in the black and with a “carryover”.
Committee Reports
There were no committee reports.
Correspondence
There was no correspondence.
Unfinished Business
Oath of Office was administered to Trustee James Stockwell.
Motion was made by K. Kucik, seconded by R. Barnes, to approve corrected schedule of FY 2012 board meeting dates. Ayes: R. Barnes, K. Hughes, J. Stockwell, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Dir. Zawacki gave an update of the removal of the infected pine trees on library property. Motion was made by J. Stockwell, seconded by K. Hughes, to authorize the expenditure of $200.00 to have the area of the removed trees re-seeded in the fall. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, R. Barnes, k. Kucik, E. Munson. Motion Passed.
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve using the recent library donation to purchase and install ceiling fans. Ridgeview Electric will be awarded the job at a cost of $3,025.00. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Dir. M. Zawacki gave trustees an update on the status of the roof shingle warranty. She stated that the contractor sent a claim form for library to fill out and return with 4 sample shingles.
 
 
                                                                                                            (over)
New Business
Motion was made by M.J. Farrell, seconded by R. Barnes, to approve revised Working Budget for FY 2012. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Motion was made by K. Kucik, seconded by J. Stockwell, to approve Ordinance #2011-7-1 (Tentative Combined Budget & Appropriation Ordinance for FY2012). Ayes: J. Stockwell, K. Hughes, R. Barnes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Trustees K. Hughes and M.J. Farrell agreed to perform FY 2011 Secretary’s audit.
Secretary K. Kucik certified list of trustees’ names, addresses and terms of office to be sent to County Clerk and State Librarian.
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve purchase of Simple Scan Station on the amount of $2000.00 from the library budget. Additional cost is to be borne by Friends of the Library. Ayes: J. Stockwell, K. Hughes, R. Barnes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Motion was made by J. Stockwell, seconded by M.J. Farrell, to approve additional payment for carpet tiles in the amount of $7400.00. Ayes: J. Stockwell, R. Barnes, K. Hughes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Director’s Report
Trustees reviewed the director’s report.
Public Input
There was no public input.
Board Input
Trustees K. Hughes and K. Kucik passed along recommendation from library patron that the director should consider sponsoring another bus tour, perhaps to Galena.
Adjournment
Motion was made by J. Stockwell, seconded by R. Barnes, to adjourn the meeting. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed. Meeting was adjourned by Pres. E. Munson at 7:40pm.
 
 
 
                                                Respectfully submitted,
 
                                                Kathleen Kucik, secretary
 
 
  
DIRECTOR’S REPORT
July 2011
 
  1. RAILS Library System:
RAILS launched operations on July 1. Deliveries are continuing with the same schedules, the same routes, the same drivers, the same sorters, and even the same trucks. Services are also continuing for the various system LLSAPs (Local Library System Automation Programs).
 
  1. New Wireless Printing installed:
We now offer wireless printing for people coming in with their laptops, or for people who want to print from a mobile device, or even from their home computer if they have a printer problem. It operates via a link on our website home page. Staff releases the print job from software installed on staff stations once the patron comes in to pay for the print job.
 
  1. Update on Summer Reading Program prizes for kids:
Some staff has reported that 85-90% of the kids participating in the SRP are not using the halfway prize as intended. They are just coming in with their reading logs when they are finished and getting the halfway and completion prize at the same time. 
 
 
 
June 2011 statistics:
TOTAL CIRCULATION:  11,467                              AVG. DAILY CIRCULATION:  441
VOLUMES ADDED: 230                                          VOLUMES WITHDRAWN: 567
TOTAL VOLUMES: 60,099                                      TOTAL PATRONS REGISTERED: 11,577
ILL BORROWING STATISTICS: 323                       ILL LENDING STATISTICS: 278                 
 
Respectfully submitted,
 
 
 
 
 
Maria Zawacki
Library Director