Library Board of Trustees Meeting

Sep 13 2011 7:00 pm

   

 

Minutes of the Meeting
of the
Board of Trustees
Johnsburg Public Library
Sept. 13, 2011
Trustees Present: M.J. Farrell, J. Stockwell, R. Barnes, K. Hughes, K, Kucik, E. Munson
Trustee Absent: E. Robel. Also Present: Dir. M. Zawacki
 
Truth in Taxation hearing convened at 6:30 pm by Pres. E. Munson. Hearing closed by Pres. E. Munson at 7:00pm without public comment.
 
Call to Order
The meeting was called to order by Pres. E. Munson at 7:00pm.
Approval of Minutes
Motion was made by M.J. Farrell, seconded by K. Hughes to approve minutes of the August meeting and Public Hearing of the Budget and Appropriation Ordinance as presented. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, K. Kucik, E. Munson. Abstention: R. Barnes. Motion passed.
Approval of Bills
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve payment of the bills in the amount of $40,188.75 from the General fund and $3,025.00 from the Building fund. Ayes: R. Barnes, K. Hughes, M.J. Farrell, J. Stockwell, K. Kucik, E. Munson. Motion Passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report, noting expenses for staff traveling to workshop.
Committee Reports
There were no committee reports.
Correspondence
Trustees reviewed the Funding Commitment letter (E-Rate for FY 2012)) indicating that $2,312.26 had been approved.
Trustees reviewed notice regarding status of RAILS services. Interlibrary loan support remains the essential service it is able to provide.
Trustees reviewed notice of funds and materials recovered as a result of the efforts of Unique Collection Agency over past 11 yrs.
Trustees reviewed notice from Target regretfully denying grant request.
Unfinished Business
There was no unfinished business.
New Business
Motion was made by J. Stockwell, seconded by M.J. Farrell, to approve Ordinance #2011-09-1 (An Ordinance Levying Taxes for Library Purposes for FY2013). Ayes: J. Stockwell, K. Hughes, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Motion was made by K. Kucik, seconded by K. Hughes, to approve Per Capita Grant application for FY2012. Ayes: K. Hughes, R. Barnes, J. Stockwell, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Decision regarding the early payoff of the mortgage as final FY2012 tax monies are received was tabled until October meeting.
Trustees reviewed 2010 census information.
Trustees reviewed status of the shingle warranty.
Motion was made by J. Stockwell, seconded by M.J. Farrell, to approve FY2012 non-resident card fee. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Trustees discussed long-range planning. It was determined that Dir. Zawacki should ask the architect to estimate the cost of doubling the square footage of existing building.
Motion was made by M.J. Farrell, seconded by R. Barnes, to approve the standard of 1000 hours worked annually (19 hours per week) for mandatory participation in IMRF.
Ayes: J. Stockwell, K. Hughes, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Director’s Report
Trustees reviewed the director’s report. Dir. M. Zawacki stated that St. Paul’s Episcopal Church would use library as a drop-off location for its “diaper bank”.
Public Input
There was no public input.
Board Input
There was no board input.
Adjournment
Motion was made by J. Stockwell, seconded by K. Kucik, to adjourn the meeting. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed. Meeting was adjourned by Pres. E. Munson at 7:35 pm.
 
 
 
                                                Respectfully submitted,
 
                                                Kathleen Kucik, secretary
 
DIRECTOR’S REPORT
September 2011
 
 
  1. Library Card statistics:
Approximately once a year, we purge from our database any library cards that have been expired for 3 years or more (that have no large fines or overdues on the card). Rita just completed this project and deleted 1,476 cards. This was last done in December of 2009 and at that time 1,900 expired cards were deleted. We delete these expired cards because the annual report that is filed with the State Library asks, “Is your library’s registered borrower/patron file purged a minimum of one time every three years?”
 
 
 
August 2011 statistics:
TOTAL CIRCULATION:  8,300                                AVG. DAILY CIRCULATION:  395
                                                (closed August 8-13)
VOLUMES ADDED: 293                                          VOLUMES WITHDRAWN: 261
TOTAL VOLUMES: 60,114                                      TOTAL PATRONS REGISTERED: 10,226
ILL BORROWING STATISTICS: 218                       ILL LENDING STATISTICS: 255                 
 
Respectfully submitted,
 
  
Maria Zawacki
Library Director