Library Board of Trustees Meeting

Aug 16 2011 7:00 pm

   

Minutes of the Meeting
Of the
Johnsburg Public Library Board of Trustees
August 16, 2011
Trustees Present: K. Hughes, J. Stockwell, M.J. Farrell, K. Kucik, E. Munson
Trustees Absent: R. Barnes, E. Robel
Also Present: Dir. M. Zawacki
 
Public hearing on the Tentative Budget and Appropriation Ordinance was called to order by Pres. E. Munson at 6:30 pm. Hearing was closed at 7:00 pm without public comment.
 
Call to Order
The meeting was called to order by Pres. E. Munson at 7:00 pm.
Approval of Minutes
Motion was made by M.J. Farrell, seconded by K. Hughes, to approve the minutes of the July meeting as presented. Ayes: K. Hughes, M.J. Farrell, J. Stockwell, K.Kucik, E. Munson. Motion passed.
Approval of Bills
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve payment of the bills in the amount of $43,992.90 from the General fund and $9,749.82 from the Building fund. Ayes: K. Hughes, M.J. Farrell, K. Kucik, J. Stockwell, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report, noting the lack of impact fees.
Committee Reports
There were no committee reports.
Correspondence
Trustees reviewed “blog” posting from instructor who presented a quilting program recently.
Unfinished Business
There was no unfinished business.
New Business
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve Ordinance #2011-8-1 (Combined Budget and Appropriation Ordinance for FY 2011-2012). Ayes:
J. Stockwell, K. Hughes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Motion was made by K. Kucik, seconded by J. Stockwell, to set the Truth in Taxation hearing for Tues. Sept. 13, 2011 at 6:30 pm. Ayes: J. Stockwell, M.J. Farrell, K. Hughes, K. Kucik, E. Munson. Motion passed.
Motion was made by K. Kucik, seconded by K. Hughes, to approve the Statement of Receipts and Disbursements for FY 2011. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Motion was made by M.J. Farrell, seconded by K. Hughes, to approve the Certified Estimate of Revenue by Source for FY 2012. Ayes: K. Hughes, M.J. Farrell, J. Stockwell, K. Kucik, E. Munson. Motion passed.
 
                                                                                                            (over)
Trustees K. Hughes and M.J. Farrell certified the audit of the Secretary’s minutes for FY 2011.
Motion was made by K. Kucik, seconded by M.J. Farrell, to approve the Annual Report for FY 2011. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Trustees reviewed Chapter 2 of “Governance and Administration” from Standards for Illinois Public Libraries (Per Capita grant requirement).
Trustees reviewed Johnsburg Public Library’s selection policy and deemed no changes necessary.
Director’s Report
Trustees reviewed the director’s report and commented favorably on the new carpeting installation.
Public Input
There was no public input.
Board Input
M.J. Farrell inquired about the electronic sign which requires repair. Dir. M. Zawacki stated that the Village of Johnsburg is responsible and is aware of the needed repair. 
Adjournment
Motion was made by J. Stockwell, seconded by M.J. Farrell, to adjourn the meeting. Ayes: J. Stockwell, K. Hughes, M.J. Farrell, K. Kucik, E. Munson. Motion passed. Meeting was adjourned by Pres. E. Munson at 7:38 pm.
 
 
 
                                                Respectfully submitted,
 
                                                Kathleen Kucik, secretary
 
 

 

 
DIRECTOR’S REPORT
August 2011
 
  1. Roof shingles update:
We sent Trapani Construction the required damaged shingle samples and the completed warranty claim form. Trapani added some notes to the form, repackaged everything, and sent the package off to the shingle company. Their delivery tracking shows the shingle company received the package on August 1.
 
  1. Summer Reading Program statistics:
Paulette had 282 completed reading logs turned in for her youth reading program. For my adult/young adult program, there were 41 completed reading logs submitted by 32 patrons.
 
  1. Ceiling Fan Installation:
Ridgeview Electric was unable to schedule the new ceiling fan installation prior to the new carpet installation. The ceiling fans will be installed on Friday, August 26.  The library will be closed on that day.
 
  1. eBook Consortium update:
The OMNI Libraries consortium that we belong to for digital book downloads keeps growing. New libraries continue to join as the demand for eBooks continues. As of August 31, there will be 48 libraries participating. Each library receives an allotment of funds to purchase titles, so the collection grows as more libraries join. There is still no target date when the Kindle will be compatible with the eBook collection, other than “later this year”.
 
 
 
July 2011 statistics:
TOTAL CIRCULATION:  11,755                              AVG. DAILY CIRCULATION:  452
VOLUMES ADDED: 239                                          VOLUMES WITHDRAWN: 478
TOTAL VOLUMES: 59,922                                      TOTAL PATRONS REGISTERED: 10,811
ILL BORROWING STATISTICS: 253                       ILL LENDING STATISTICS: 211                 
 
Respectfully submitted,
 
 
 
 
 
Maria Zawacki
Library Director