Library Board of Trustees Meeting

Dec 14 2010 7:00 pm


Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
Dec. 14, 2010
Trustees Present: R. Barnes, J. Stockwell, K. Hughes, M.J. Farrell, E. Munson, K. Kucik.
            Trustee Absent: E. Robel. Also Present: Dir. M. Zawacki.
Call to Order
Meeting was called to order by Pres. E. Munson at 7:00pm.
New Business
Agenda adjusted for presentation by Mr. John Puleo regarding the energy pricing analysis. Trustees asked Mr. Puleo to provide additional information about the three supplier companies to be considered. He agreed to do that. No action was taken. Further discussion and possible decision to be undertaken at January meeting.
Approval of Minutes
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve minutes of the November meeting as presented. Ayes: R. Barnes, J. Stockwell, K. Hughes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Approval of Bills
Motion was made by M.J. Farrell, seconded by K. Kucik, to approve payment of the bills in the amount of $63,282.01 from the General fund. Ayes: R. Barnes, J. Stockwell, K. Hughes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report.
Trustees reviewed “thank you” note from Pastor Doug Liston of Joyful Harvest Lutheran Church expressing gratitude for the donation of A-V equipment from the library to the church.
Trustees reviewed impact fee report.
Trustees reviewed notice of payments made by the State of Illinois to the Library Systems.
Trustees reviewed “thank you” note from patron who credited help from library staff in assisting to find new employment.
Unfinished Business
There was no unfinished business.
New Business (cont.)
Trustees reviewed telephone system proposals. No action was taken at this time. Current system is to remain in place.
Motion was made by M.J. Farrell, seconded by J. Stockwell, to give $25 gift certificates to Chef Davito’s restaurant in Johnsburg as staff holiday recognition. Ayes: J. Stockwell, K. Hughes, R. Barnes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Director’s Report
Trustees reviewed the director’s report, noting staff changes and profit from the Friends
of the Library book sale.
Public Input
There was no public input.
Board Input
There was no board input.
Motion was made by K. Kucik, seconded by J. Stockwell, to adjourn the meeting. Ayes: J. Stockwell, M.J. Farrell, K., Hughes, R. Barnes, K. Kucik, E. Munson. Motion passed. Meeting was adjourned by Pres. E. Munson at 7:58pm.
                                                Respectfully submitted,
                                                Kathleen Kucik, secretary


December 2010
  1. November book sale report:
The Friends of the Library made $2,600 on this year’s fall used book sale. We even had someone purchase all of the leftover items for $50, so no books ended up in our recycling bin.
  1. Latest staff and volunteer update:
Maggie Whiting, who has been a shelver here for the past two years, resigned to take a position at the new TJ Maxx store in town. Chandler Ellison, a senior at Johnsburg High School, has been hired to take her place. There will also be two new volunteers starting here on January 3. Tom Job is a retired gentleman who said he was willing to do anything – even cleaning and sweeping – so I knew he’d be willing to do shelfreading. Tom worked in a library while in school, so shelfreading will be his main task (making sure each item is in exact order on the shelf). I’ll also have him clean the public computers and monitors and cut up scrap paper for the paper holders by the computers. Tom will be coming in on Monday and Thursday mornings. Hannah Crowe will be our other volunteer. I was approached by the Transitions Coordinator at the high school about having Hannah put in some hours here. She will be coming in Monday through Thursday from 1:00-2:00 p.m. Her aide will be coming with her in the beginning until she shows she’s capable of working alone. Hannah will be putting items on our three shelving carts in order, so that the carts will be all ready for our shelvers to take to the shelves. (Based on the results of the test I gave Hannah, I do not feel comfortable actually having her shelve the items.) She will also empty the outdoor bookdrop, clean DVDs and CDs, and keep the shelves looking neat and in order.
November 2010 statistics:
TOTAL CIRCULATION:  9,520                                AVG. DAILY CIRCULATION:  328
VOLUMES ADDED: 403                                          VOLUMES WITHDRAWN: 330
TOTAL VOLUMES: 60,426                                      TOTAL PATRONS REGISTERED: 11,229
ILL BORROWING STATISTICS: 261                       ILL LENDING STATISTICS: 99                   
Respectfully submitted,
Maria Zawacki, Library Director