Library Board Meeting

May 12 2009 7:00 pm

 

Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
May 12, 2009
Trustees present: E. Robel, M.J. Farrell, K. Kucik, E. Munson. Also present: Dir. M. Zawacki
 
Trustees absent: J. Stockwell, K. Hughes, R. Barnes
Call to Order
Meeting was called to order by Pres. E. Munson at 7:02 pm.
Approval of Minutes
Motion was made by M.J. Farrell and seconded by E. Munson to approve minutes of the April meeting as presented with correction of typographical error. Ayes: M.J. Farrell, K.Kucik, E. Munson. Abstention: E. Robel. Motion passed.
Approval of Bills
Motion was made by K. Kucik, seconded by M.J. Farrell, to approve payment of the bills in the amount of $38,768.01. Ayes: E. Robel. M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report and noted that we are in satisfactory fiscal position as we approach the end of the year.
Committee Reports
There were no committee reports.
Correspondence
Trustees reviewed a “thank you” note from Community Shares of Illinois regarding our recycling program.
Trustees reviewed the notice of tax distribution dates.
Trustees reviewed article on the library which appeared in the Johnsburg High School newspaper.
Trustees reviewed letters from the Village of Johnsburg and our attorney regarding impact fees and noted that there will be none.
Trustee R. Barnes arrived at 7:11pm.
Trustees reviewed certificate of canvass results from the April 7th election.
Trustees reviewed the report from Rooftop Maintenance Service noting repairs which have been made.
Trustees reviewed notice that paper recycling company is in “financial re-structuring”.
Trustees reviewed notice of Freedom of Information Act meeting sponsored by the State’s Attorney’s office.
Unfinished Business
There was no unfinished business.
New Business
Motion was made by M.J. Farrell, seconded by R. Barnes, to approve Working Budget
 
                                                                                                                        (over)
for FY2010. Amount of budget set at $641,217.00. Ayes: E. Robel, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Motion was made by K. Kucik, seconded by M.J. Farrell, to approve FY2010 Employee Contribution cost for health insurance. Ayes: E. Robel. M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed
Motion was made by M.J. Farrell, seconded by R. Barnes, to approve non-resident fee formula increase for FY2010. Fee is to be set at $125.00 per year. Ayes: E. Robel, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Motion was made by K. Kucik, seconded by R. Barnes, to approve LSTA grant application entitled “ Get a Book/ Listen, Repeat” in the amount of $14, 057.00 Ayes: E. Robel, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Motion was made by R. Barnes, seconded by M.J. Farrell, to approve LSTA grant application entitled “Plan for the Worst, Hope for the Best: in the amount of $11,576.00.
Ayes: E. Robel, M.J. Farrell, R. Barnes, K.Kucik, E. Munson. Motion passed.
Trustees reviewed new options to “E-Pay” program.
Motion was made by M.J. Farrell, seconded by R. Barnes, to approve updating the policy manual to change job description/title to “Creative Services Coordinator” for the post currently held by Pam Miskoci. Ayes: E. Robel, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Motion was made by K. Kucik, seconded by M.J. Farrell, to table discussion of contracting to have the library’s phone bills analyzed.
Trustees discussed the possibility of hiring “building manager/consultant” to assist in managing the physical plant. No action was taken.
Motion was made to table discussion of repairs to air conditioning system pending additional information to be obtained by Dir. Zawacki.
Director’s Report
Trustees reviewed the director’s report
Public Input
There was no input from the public.
Board Input
There was no board input.
Adjournment
Motion was made by M.J. Farrell, seconded by R. Barnes, to adjourn. Meeting was adjourned by Pres. E. Munson at 7:52pm.
 
                                                Respectfully submitted,
 
                                                Kathleen Kucik, secretary